Lists
Building blocks
- “Swim bag”
- “Toiletries”
- “Kids' stuff”
Not checkable
How CheckList works
Three ideas — lists, templates, and checklists — and three ways in. Start with a checklist in about a minute, or build reusable pieces when you're ready.
The model in one glance
Lists are reusable building blocks. Templates snap them together into a blueprint. Checklists are the dated, checkable thing you actually use — and you can skip straight to them.
Templates
Blueprints
- “Beach trip”
- = swim bag + toiletries + kids' stuff
Not checkable
Checklists
The real thing
- “Cabo, July 2026”
- ✓ goggles
- ✓ sunscreen
- ☐ passports
Checkable · shareable
Or skip lists and templates and or skip both and start hereGo straight to a checklist — lists and templates are an upgrade, not a requirement.
Path A — I just need a checklist right now
The 60-second path. No lists or templates required.
Step 1. Create a checklist
From My Checklists, hit New checklist. Type a name — that's enough to start.
Step 2. Add items
Type them one by one, paste a bullet list or CSV, or describe what you're doing and let AI build the first draft.
Step 3. Check things off on your phone
Open the checklist as you go. Progress saves as you check. Share the link when you want help.
Path B — I do this regularly
The upgrade you take when you notice you're repeating yourself.
Step 1. Finish a checklist once
Do Path A for a trip, event, or process you've done before.
Step 2. Save it as a template
Open the checklist menu and choose "Save as template." Next time you create this whole checklist in one click.
Step 3. Instantiate next time
From Templates, create a fresh checklist. Everything starts unchecked — a clean run of the same plan.
Path C — I want to build it properly
Optional. This is why the three tiers exist — for people who reuse pieces across many templates.
Step 1. Create individual lists
Build reusable blocks like "Toiletries," "Carry-on," or "Client kickoff tasks." Lists aren't checkable on their own.
Step 2. Compose a template
Drop several lists into a template, add any one-off inline sections, and name the blueprint.
Step 3. Instantiate into a checklist
Each run creates a snapshot. Editing a list later never changes checklists you've already started.
Sharing a checklist
Invite people with a link, or grant access by email. Choose view-only or can check items off.
When two or more people are on a checklist, checkmarks sync live — you see items get checked the moment someone checks them, and an attribution chip shows who did it.
You can remove someone anytime from the checklist's share settings. They lose access immediately.
Using the community
- Search or browse published lists.
- Open a list to preview every item.
- Copy it into your workspace — your copy is yours. Editing it never changes the original, and the publisher never sees your edits.
- When you've built something useful, publish one of your own lists so others can find it.
Generating with AI
Describe what you're doing and get a sensible first draft in seconds. Specific beats vague.
Weak prompt
“packing list”
Strong prompt
“Weekend ski trip with two toddlers, flying out Friday”
Edit every item after it lands — AI is a starting point, not a final authority. There is a daily generation limit so the feature stays fast and fair for everyone.
Five worked recipes
End-to-end patterns for common situations.
Family beach trip
Three lists (Beach Day, Toiletries, Carry-On) → one template → one checklist per trip, shared with a partner so packing syncs live.
New hire onboarding
A todo-kind template run per hire. Share the checklist with the new person so they can see what's done and what's next.
Moving house
One big checklist, shared with everyone helping. Live sync does the real work — no more “did anyone call the movers?”
Weekly house reset
A small template instantiated every Saturday. Same plan, fresh checkboxes each week.
Event day-of run sheet
Inline sections for each phase of the day. Share read-only with the crew so everyone follows the same script.
Tips & limits
- Paste import: bullets, numbered lines, and CSV-ish rows all parse into items. Blank lines become section breaks where the importer supports them.
- Caps: lists and checklists top out at 200 items; names and item text are capped at 200 characters.
- Snapshots: creating a checklist freezes the items at that moment. Editing a source list or template never rewrites checklists you've already started.
- Deleting a referenced list: templates that pointed at it keep working for checklists already created; you'll need to fix the template before instantiating again.
Ready to try it?
Create your first checklist in about a minute — no credit card.